For schools and districts

The record has to be right, because it goes somewhere.

Service hours end up in graduation requirements, scholarships and applications. That rules out a few shortcuts.

Hours are derived, never stored as a total

A student's total is worked out fresh every time it is shown, by adding up the hours from every shift where they were marked present. Nobody can type a number into a total. It changes only when an attendance record changes, or when an organizer cancels an event before it is complete, which takes that event's hours out of the total, and the student is told.

Confirmed and self-reported never blur together

Hours an organizer confirmed are one kind of record. Service a student logs from elsewhere is another: it stays in their own private log, is never added to their credited hours, and is not on their profile or transcript. There is no approval path that turns the second into the first.

Every change is on a permanent ledger

Every change to an attendance record is written to a permanent ledger, along with who made it, and an automated check compares the ledger with the records and reports any disagreement as a defect. Once an organizer closes out an event's hours, no credited record on it can be changed by anyone. A disputed hour can be investigated rather than argued about.

Transcripts carry the platform's name, not an organizer's

Every service transcript carries the same printed signatory line, Mahit Pulavarthi, Founder of WeVolunteer, rather than an organizer's name, so it does not change when an organizer's account does. It lists only hours organizers confirmed, and unlike a certificate it has no code a school can check. Holding a WeVolunteer certificate? Anyone can check its code.

If you are weighing this up for a school or a district, the most useful first message describes how you track service hours today and what breaks about it. support@wevolunteers.org