For organizers
Somebody stays up the night before making the sign-up sheet.
Usually that person is a volunteer too. This is meant to take work off them, not hand them a system to learn.
Before the day
Post it once. People find it and apply without going through you. Set the places, the shifts and when applications close, then accept, waitlist or reject applicants yourself, or let Auto Select draw them when more people apply than you can take.
On the day
A roster that is current: who applied, who was accepted, how many places are left, and who has checked in. Check-in opens two hours before the first shift starts.
After
After the shift, you confirm who was present, and that is what credits the hours. When everyone is accounted for, you close the hours out, and from then on no credited record on that event can be changed. Nobody reconstructs it from memory on Monday.
Marking somebody present is a claim about a real person
So it is treated as one. Every change to an attendance record is written to a permanent ledger, along with who made it, which is what lets a mistake be found and fixed instead of quietly becoming the new truth. These records may count toward graduation requirements, scholarships and college applications. People rely on them being right.
Which is also why an organizer account cannot post an event under its own name until a WeVolunteer administrator has approved it. Approval is a review, not a background check. A club can also let a student post its events, as a Student Organizer; no administrator reviews that student.
If a student tells you something concerning
New Jersey law requires anyone with reasonable cause to believe a child has been abused or neglected to report it immediately to the Division of Child Protection and Permanency, at 1-877-NJ-ABUSE (1-877-652-2873). Reporting to WeVolunteer does not satisfy your legal duty: call them yourself. If someone is in danger now, call 911. Then also tell WeVolunteer, so it can act on the platform: security@wevolunteers.org
The Youth Safety Guidelines set out what is expected of an adult running an event with students in it.
Choose “An organizer” when you create your account. A WeVolunteer administrator reviews the account, and you accept the Organizer Agreement, before you can post an event.